Enhanced reporting and analytics: Asset management systems provide robust reporting and analytics capabilities. You can generate detailed reports, track asset performance, monitor maintenance schedules, and make data-driven decisions to optimize asset utilization. You see what assets are assigned to specific employees.

Streamlined workflows: By automating repetitive tasks and streamlining workflows, asset management systems improve productivity. They assign tasks for maintenance, track asset assignments and transfers, and streamline the procurement and retirement processes.

Compliance and security: Asset management helps maintain compliance with regulations and internal policies. Digitalization provides features like audit trails, user access controls, and data encryption to ensure the security and integrity of asset information.

We support QR codes which provide the following benefits:

Quick Access to Information: Scanning a QR code with a smartphone or tablet provides instant access to the information associated with that asset, such as its location, usage history, maintenance records, and any other relevant details.

Reduced Errors: Using QR codes for tracking assets reduces the potential for data entry errors that can occur with manual methods, improving accuracy in inventory and asset management.

Cost-Effective: QR codes are inexpensive to generate and can be printed using standard printers, which makes them an economical choice for asset tagging compared to RFID or other more advanced systems.

Easy to Use: Most smartphones and tablets come with built-in cameras capable of scanning QR codes, eliminating the need for specialized scanning equipment.

Real-Time Updates: Assets can be scanned and updated in real-time, providing up-to-the-minute data on the status and location of assets, which is critical for inventory management and auditing.

Implementing QR codes for asset management significantly streamlines the process of tracking and maintaining assets in various industries, increases operational efficiency, and reduces overhead costs.

Integrating an asset management system with an ERP (Enterprise Resource Planning) system can provide several benefits to an organization. Here are a few:

THE SOLUTION

The following activities were automated by UiPath Robot:

• Finding an input excel-file in Share Point, reading it and filtering data
• Copying data from input file into an excel-file template
• Calculating start and end dates of contract in the according cells of the template file
• Filtering data in the template file and copying the filtered data into another template file
• Deleting rows based on certain criterions
• Splitting the results in different contracts excel-file templates
• Sending the contract templates via e-mails
• Sending e-mails with exceptions for a manual check

– Onboarding – standardize the process of hiring and account and authorization management. Everyone involved with welcoming and enabling new hires will receive their tasks and mark them as complete, with the new employee confirming at the end.

– Offboarding – offboard with ease and full trackability. Everyone’s responsibilities, including the leaving person’s, are directly reported into the system so you never miss an account closure.

– Business Trips – ease your business trip requests and expenses in a standard workflow that generates full documentation and ensures all required approvals are gathered.

– Leave Requests – simplified and no-paper process to request a paid or unpaid leave directly from a supervisor, with the option to escalate for approval, generate documentation and calculate total leave days taken and remaining.

– Task Management – a flexible and organized tool for assigning non-standard tasks to anyone in the company structure. Allow only superiors to task their subordinates or higher ups to assign a task to anyone in the organization in a trackable and timely way. Follow through with completion confirmation and feedback opportunities.

– Trainings – internal and external trainings made trackable and auditable in this easy to use and manage standard process. Gain approval and subsidy for a requested out-of-organization scheduled training session or record your interest in an internal coaching, complete with tracking participant count and availability.

– Work Time Reporting – report work hours easily in a fully reportable and provable to superiors and authorized personnel secure way. Track all tasks completed and time required by every employee and their standard schedule.

– Hall Availability Management – never make a conflicting appointment again – our hall availability management tool allows you to book halls and their seats for a scheduled period ahead of time and check whether someone else has already requested it.

– Itineraries – manage work cars’ mileage and routes, track who has used it and when, automatically generate the necessary documentation for audits. Available as a self-reporting tool or as a helpful visual guide to a managing person.

– Car Fleet Management – similar to our hall availability management process, never book the same car again or miss an opportunity to use the most appropriate one for your needs. Complete with tracking maintenance and other routine checks for every registered car.

– Invoices and IBAN Management – avoid IBAN frauds and fake emails with our standardized security protocol for partner IBAN change requests. By going through two high level approvals, requiring attached proof of change and digital signing of verified lists of partners’ information, we guarantee your bank transactions will be safer than ever.